Stay Open for Business
How quickly your company can get back to business after a disaster often depends on emergency planning done today. Otter Tail County Emergency Management encourages every business to consider taking the following steps.
Plan to Stay In Business
- Continuity Planning - identify your priority services, lines of succession for all key positions, alternate operating locations, and mission critical systems
- Emergency Planning for Employees - ensure emergency response procedures are in place, and that all staff have been trained in their emergency roles and responsibilities
- Emergency Supplies - Identify and acquire supplies/services that your business can have available to support staff (e.g. water, food, heat, fresh air, first aid kits, etc.)
- Planning to Stay or Go - plan what you will do if your facility is not usable; identify examples of when it may be safe to shelter-in-place and went to evacuate.
Talk to Your People
- Practice Your Emergency Plans - provide regularly scheduled education and training; conduct drills on your plans to make sure they work.
- Promote Family & Individual Preparedness - encourage your staff to prepare for emergencies at home, at school, and in the community; if families and individuals are prepared, your company is better prepared.
- Write a Communications Plan - document how your organization intends to communicate with staff, local authorities, and customers during a disaster.
- Support Employee Health Post-Disaster - provide support to staff for their post-disaster physical and mental needs; both time away from work as well as the return to a regular schedule may be needed
Protect Your Investment
- Review Insurance Coverage - check with your provider about coverage for physical losses, flood coverage, and business interruption; understand what your policy covers and what it does not.
- Prepare for Utility Disruption - plan for utility outages; identify alternate sources or methods to continue key functions.
- Secure Facilities, Buildings, and Plants - install fire extinguishers, smoke alarms, and other detectors in appropriate locations. Secure entry/exit points, and mail procedures.
- Improve Cyber Security - use anti-virus software and firewalls, and keep them up to date; ensure password protection to electronic files, and regularly backup your computer data.